Club Manager Resources


Youth Protection Standards (background screening with required online trainings)

The Texas 4-H Youth Development program is committed to helping create safe environments for young people to learn, have fun and develop socially, we work to ensure that the adults we entrust to work with young people only have the best interests of youth at heart.

The purpose of the Youth Protection Standards Program is to provide a safe and secure environment for youth and adults involved in Extension programs, implement best practices related to management of volunteer service risk, and protect the image and integrity of Texas A&M AgriLife Extension Service and its associated groups. In order to serve as a volunteer, all potential volunteers who have direct, face-to-face contact with youth, must be screened through the Youth Protection Standards Program. The criminal background check conducted is a national search of 48 jurisdictions, in addition to state and national sex offender lists. (description taken directly from

Club Managers will be screened by enrolling as a volunteer in 4H Online each September.  The background screening will be conducted once enrollment is completed and the $10.00 fee has been submitted.  The background screening will be conducted every three years according to the system that is currently in place, but the $10.00 enrollment fee will be collected each year to cover background screening fees.  Club Managers are required to have a current enrollment and background screening each 4-H year.  Adult volunteers who will transport children in their personal vehicle or accompany 4H members on an overnight trip will also need to take Child Protection Training.  Details are below.

How to Enroll in 4-H as an Adult Volunteer in 4-H Online

Online Enrollment Instructions for Adult Volunteers

Resources for Club Managers




Club Manager Calendar

2020-2021 Texas 4-H Financial Management Guidelines (pdf)

Putting the Pieces Together (pdf) – large document that contains many possible club activity ideas that help to promote leadership



Monthly Club Report Forms:



Club Position Descriptions:

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